Team Supervisor, Housing Residence Desk (Taggart Location)

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Position: Team Supervisor, Housing Residence Desk (Taggart Location)
Location: Taggart Family Y, 180 Argyle Ave, Ottawa
Type: Full-time, preferred start date August 29, 2022 with $ 23.94/per hour - $ 49,795.20 annually
Preferred start date: Monday, Aug 29, 2022
Closing date: Tuesday, Aug 09, 2022

Overview:

As one of the largest charitable community service organizations in Canada, the YMCA-YWCA of the National Capital Region responds to critical social needs in the community and works to provide lasting solutions. Serving thousands of people across our region annually, we are a leader and valued partner in creating a vibrant and healthy community where everyone belongs and can reach their full potential. This position requires a commitment to the Y mission and core values of responsibility, honesty, caring, respect, and inclusion, which form the foundation of all Y programs and services.

Working for the Y

Are you looking to use your skills and unique gifts to make a real difference in your community? The YMCA-YWCA of the National Capital Region is a great workplace committed to diversity, equity, and inclusion, where different backgrounds, experiences, and identities are appreciated and celebrated. The YMCA-YWCA provides hundreds of employees with meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. We recognize the contributions of our staff through innovative practices, great benefits, and growth opportunities. Whether you are starting out in your career or a seasoned professional, you will find many exciting opportunities to achieve your personal and career goals. Some of the benefits of working for the Y include:

What we offer

At the Y, you will be part of a vibrant and diverse network of people whose shared vision is to change lives and make our communities home to the healthiest children, teens, adults, and families.

Our competitive wage and benefit package include:

  • Free Y membership.
  • Discounted Y program fees (including health & fitness programs, child care, and camps)
  • Access to an Employee Assistance Program including free, immediate, confidential assistance and counselling for you and your family members for mental and physical health, financial advice, among other 12 suites of services
  • Health and dental insurance for full-time, permanent employees
  • Development courses at no cost in several areas
  • 100% coverage for renewal of professional designations
  • Up to 27 vacation days per year, including two float days and one birthday vacation for full-time, permanent staff
  • Long-term disability and life insurance for full-time, permanent employees.
  • Workplace pension plan available for full-time, permanent employees
  • Extended Maternity leave benefits to all our staff up to 6 more months after the year of leave.

What do you offer?

The Team Supervisor of the Housing Residence Desk is part of the Housing Services Team that provides programs and services for individuals with affordable/social housing needs including monthly tenants, supportive housing for women and youth, and a Family Shelter program. The Team Supervisor is responsible for overseeing the day-to-day operations of the Housing Residence Desk and Security.

The successful candidate will demonstrate a personal commitment to and understanding of the Y’s mission, vision, and values.

Some of the tasks of this position include:

 Administrative

  • Coordinates Pest Control and liaise with Orkin
  • Prepares and serves N4 notices to residents under the RTA and attends LTB hearings RTA as required
  • Overseas management of the parking facilities including liaison with Indigo & monthly reconciliation
  • Overseas management of Maestro property software
  • Monthly Reconciliation of Billing Process including Housing Subsidies
  • Provides vacation coverage /duties of Director Housing Services
  • Provide leadership to staff in order to meet the strategic goals of Housing Services
  • Prepare staff schedules and payroll submissions as required
  • Assist with the organization and coordination of special events
  • Develop the system(s) to collect and record detailed client statistics and prepares reports as required
  • Participate in the preparation of funding proposals and reports as required
  • Shares in the provision of after hours on call support within Y Housing Services
  • Ensure resident confidentiality
  • Ensures accurate documentation of events/incidents and records in files, logs or on appropriate forms and communicates information to Housing team members and superiors as required

Facility Care

  • Maintain the workplace to ensure a safe and clean working environment
  • Works with the Cleaning and Maintenance departments to coordinate the maintenance of rooms and facilities to ensure acceptable standards
  • Represents Housing Services on the Health & Safety Committee

Other

  • Demonstrate commitment to Y values of caring, respect, honesty, and responsibility within the work environment, when interacting with others, and within the community
  • Attend staff meetings and participate as a member of the broader Y (committees, activities, events)
  • Assist with Association philanthropy initiatives
  • Perform other duties as assigned
  • As per the Protecting Children, Youth, and Vulnerable Persons Policy, the staff of the YMCA-YWCA will take allegations of abuse seriously.
  • All staff members are familiar with their duty to report and the procedure for reporting suspected abuse or neglect of a child.

What qualifications and abilities are we looking for?

At YMCA-YWCA of the National Capital Region, we strive to ensure our employees are a fit based on their strengths, interests, and future goals.

The successful candidate will have the following:

Education

  • Minimum High School Diploma, post-secondary preferred

Language

  • Fluency in both Official Languages (French and English) preferred
  • Proficiency in other languages an asset

Experience, Abilities & Skills

  • A minimum of 3 years experience in the front office, customer service or cash management.
  • Knowledge & sensitivity in dealing with individuals with homelessness, addictions, &/or mental health challenges
  • Excellent knowledge of community resources
  • Have a high degree of initiative & adaptability
  • Ability to work with clients with diverse backgrounds & needs
  • First Aid & CPR training
  • Proficient in MS Office Suite & strong level of computer skills
  • Book keeping & record management an asset
  • Proficient in MS Office Suite and high level of computer skills
  • Some flexibility in hours of work to meet program needs

Additional Requirements:

  • Applicants must already have a valid permit to work in Canada.
  • Criminal Reference Check for the Vulnerable Sector, not more than 6 months old is required 
  • As a condition of employment, in accordance with the COVID-19 Vaccination Requirement Policy for Staff and Volunteers, you are required to provide proof that you are fully vaccinated against COVID-19 or have a valid exemption.
  • Annually all staff must complete the mandatory training for the Protecting Children, Youth, and Vulnerable Persons, and submit the certificate of completion.

 Core Competencies:

  • ORGANIZATIONAL AWARENESS AND UNDERSTANDING: Demonstrates and promotes a personal understanding of and appreciation for the vision, mission, and values of the National Capital Region YMCA-YWCA.
  • PLANNING AND ORGANIZATION: Ability to establish a clearly defined and effective course of action for self and others to accomplish short- and long-term work goals.
  • PROBLEM-SOLVING: Ability to identify an issue, gather and process relevant information, determine possible solutions, select appropriate responses and implement and evaluate them.
  • COMMUNICATION AND INTERPERSONAL SKILLS: Ability to speak, write, listen and secure information in a variety of settings. Ability to cooperate with others to achieve results. Ability to create and build relationships inside and outside the organization.
  • TEAMWORK: Participates actively in a team for program quality and effectiveness.
  • QUALITY FOCUS AND RESULTS ORIENTED: provide high standard of service delivery consistent with contractual obligations
  • CONFLICT RESOLUTION: Facilitates appropriate and timely solutions to conflict

About diversity and inclusiveness at the Y: 

Inclusiveness is a part of our core values and we are committed to ensuring the diversity of the people and communities we serve as well as our staff. We welcome candidates from racialized groups, invisible minorities, Indigenous People, women, persons with disabilities, and persons who identify as 2SLGBTQ+.

How to apply?

All internal applicants must inform their supervisor of their intention to apply for the position.  Internal applicants can apply only after completing the probationary period of their current job unless approved by People and Culture.

Applications must be submitted to the YMCA-YWCA of the National Capital Region, and all cover letters should be addressed to Margaret Diaz.

 Please send applications to Director, Housing Services, Margaret Diaz (margaret.diaz@ymcaywca.ca)

Thank you for your interest. Only those selected for an interview will be contacted.

The YMCA-YWCA of the National Capital Region is committed to being an Equal Opportunity Employer.

Please advise in advance if you require any accommodation during this process. We believe all people have the right to live free from discrimination or harassment of any kind.

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